Terms of Use

YardVis LLC

Effective Date: May 25, 2026 | Last Updated: May 25, 2026

PLEASE READ THESE TERMS OF USE CAREFULLY BEFORE ACCESSING OR USING THE YARDVIS PLATFORM. BY CLICKING "I AGREE," COMPLETING REGISTRATION, OR OTHERWISE ACCESSING THE SERVICE, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS. IF YOU DO NOT AGREE, DO NOT ACCESS OR USE THE SERVICE.

1. Parties and Acceptance

These Terms of Use ("Terms") constitute a legally binding agreement between YardVis LLC, a Nevada limited liability company ("YardVis," "we," "us," or "our"), and the entity or individual accessing or using the YardVis platform ("Customer," "you," or "your").

These Terms govern your access to and use of the YardVis software-as-a-service platform available at yardvis.com, including all associated mobile applications, APIs, integrations, and related services (collectively, the "Service" or "Platform").

If you are accepting these Terms on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind that entity to these Terms. If you do not have such authority, you must not accept these Terms or use the Service.

These Terms apply to all users of the Service, including facility managers, supervisors, dispatchers, and truck drivers who interact with the Platform.

2. Description of Service

YardVis provides a real-time yard workflow management platform designed for warehouses, third-party logistics providers (3PLs), and distribution facilities. The Service includes, without limitation, the following features:

• QR code-based driver check-in system assigned to each facility
• AI-assisted Bill of Lading (BOL) data extraction and automated field population using Google Document AI or equivalent technology
• Live dock queue management and driver queue visibility for managers and supervisors
• Dock assignment workflows with automated SMS/push notifications to drivers via Twilio
• Load completion tracking and status updates
• Yard Key Performance Indicator (KPI) reporting and analytics dashboards
• Manager and supervisor administrative controls

YardVis reserves the right to modify, enhance, or discontinue any features of the Service at any time, with or without notice, subject to Section 19 (Changes to These Terms).

3. Eligibility

To use the Service, you must: (a) be at least 18 years of age; (b) have the legal capacity to enter into binding contracts under applicable law; (c) not be barred from receiving services under the laws of the United States or any other applicable jurisdiction; and (d) be accessing the Service for lawful business purposes only.

The Service is intended for use by businesses and commercial operators in the transportation and logistics industry. Consumer use of the Service is not permitted without prior written authorization from YardVis.

4. Account Registration and Security

4.1 Account Creation

To access the Service, you must register for an account and provide accurate, current, and complete information as prompted during registration. You agree to keep this information updated throughout the Term.

4.2 Account Credentials

You are responsible for maintaining the confidentiality of your account credentials, including passwords and API keys. You agree to notify YardVis immediately at support@yardvis.com if you suspect any unauthorized access to your account.

4.3 Account Responsibility

You are solely responsible for all activity that occurs under your account, whether or not authorized by you. YardVis will not be liable for any loss or damage arising from your failure to maintain account security.

4.4 Facility QR Codes

Each facility registered on the Platform is assigned a unique QR code. You are responsible for the physical security and proper use of facility QR codes. Unauthorized distribution or misuse of QR codes is strictly prohibited.

5. Subscription and Billing Terms

5.1 Subscription Plans

Access to the Service requires a paid subscription. YardVis offers monthly subscription plans as published on yardvis.com/pricing ("Subscription Plan"). Subscription pricing, features, and limitations are subject to change in accordance with Section 5.7.

5.2 Automatic Renewal

ALL SUBSCRIPTIONS AUTOMATICALLY RENEW ON A MONTHLY BASIS. Your subscription will automatically renew at the end of each billing cycle for an equivalent period at the then-current subscription rate unless you cancel before the renewal date in accordance with Section 5.6. By subscribing, you authorize YardVis (or its payment processor) to charge your payment method on a recurring monthly basis without further authorization from you.

5.3 Billing and Payment

Fees are billed in advance on a monthly basis. All fees are due and payable in U.S. dollars. YardVis uses third-party payment processors to handle transactions. By providing your payment information, you authorize YardVis to charge the applicable fees to your designated payment method.

5.4 Failed Payments

If your payment fails, YardVis will attempt to recharge your payment method. If payment is not received within seven (7) days of the due date, YardVis reserves the right to suspend or terminate your access to the Service without further notice.

5.5 Taxes

All fees are exclusive of applicable taxes, levies, or duties imposed by taxing authorities. You are responsible for payment of all such taxes associated with your use of the Service, excluding taxes based on YardVis's net income.

5.6 Cancellation

You may cancel your subscription at any time through your account settings or by contacting support@yardvis.com. Cancellation will take effect at the end of the then-current billing period. No refunds will be issued for the unused portion of any billing period, except as required by applicable law or as expressly set forth in a separate written agreement.

5.7 Price Changes

YardVis reserves the right to modify subscription pricing at any time. YardVis will provide at least thirty (30) days' prior written notice of any price change via email to the address associated with your account. Your continued use of the Service after the effective date of a price change constitutes acceptance of the new pricing.

5.8 No Refund Policy

Except as required by applicable law, all fees paid to YardVis are non-refundable. YardVis does not provide refunds or credits for partial months of service, unused features, or downgraded plans.

6. Acceptable Use Policy

6.1 Permitted Use

The Service is licensed, not sold, solely for your internal business operations in the transportation and logistics industry. You may use the Service to manage driver check-ins, dock assignments, BOL processing, and related yard management activities at your registered facilities.

6.2 Prohibited Conduct

You agree not to, and will not permit any third party to:

• Use the Service for any unlawful purpose or in violation of any applicable federal, state, or local laws or regulations
• Reverse engineer, decompile, disassemble, or attempt to derive the source code of the Service
• Copy, modify, reproduce, or create derivative works based on the Service or any part thereof
• Sell, resell, sublicense, rent, lease, transfer, or otherwise commercially exploit the Service to any third party
• Introduce viruses, malware, or other malicious code into the Service or its infrastructure
• Attempt to gain unauthorized access to any portion of the Service, its infrastructure, or any connected systems
• Use automated scripts, bots, or crawlers to access or interact with the Service in any unauthorized manner
• Interfere with or disrupt the integrity, security, or performance of the Service
• Circumvent any access controls, rate limits, or usage restrictions
• Upload, submit, or transmit fraudulent, misleading, or inaccurate BOL data or other content
• Use the Service to transmit unsolicited commercial communications or spam
• Impersonate any person or entity or misrepresent your affiliation with any person or entity

7. User-Generated Content

7.1 Definition

"User Content" means all data, information, documents, images, photographs (including BOL photographs), text, and other materials that you or your users upload, submit, transmit, or otherwise make available through the Service, including but not limited to BOL images, facility data, driver information, and load details.

7.2 Your Responsibility

You are solely responsible for all User Content you submit through the Service. You represent and warrant that: (a) you own or have all necessary rights, licenses, and permissions to submit the User Content; (b) the User Content does not infringe or violate any third-party intellectual property rights, privacy rights, or applicable laws; and (c) the User Content is accurate and not misleading.

7.3 License to YardVis

By submitting User Content, you grant YardVis a non-exclusive, worldwide, royalty-free, sublicensable license to use, store, process, reproduce, and display your User Content solely as necessary to provide and improve the Service. This license does not grant YardVis the right to sell your User Content to third parties.

7.4 AI Processing of BOL Data

The Service uses artificial intelligence and optical character recognition (OCR) technology to extract and process data from BOL photographs submitted by users. You acknowledge that: (a) AI-extracted data may contain errors and you are responsible for verifying its accuracy; (b) YardVis does not guarantee the accuracy, completeness, or reliability of AI-extracted data; and (c) you assume all risk associated with reliance on AI-processed information.

AI-generated recommendations, OCR-extracted information, wait-time estimates, analytics, forecasts, and operational insights are provided for informational purposes only. Customers remain responsible for reviewing information and exercising independent judgment before making operational, staffing, shipment, dock assignment, safety, compliance, or business decisions.

7.5 Prohibited Content

You may not submit User Content that: (a) is illegal, fraudulent, defamatory, or harmful; (b) contains personal information about individuals without their consent; (c) infringes any third-party intellectual property rights; or (d) contains confidential information of third parties that you are not authorized to disclose.

8. Intellectual Property Rights

8.1 YardVis Ownership

The Service, including all software, algorithms, user interfaces, graphics, logos, trademarks, service marks, trade secrets, and other materials provided by YardVis, are and remain the exclusive property of YardVis LLC and its licensors. All rights not expressly granted herein are reserved.

8.2 License Grant

Subject to your compliance with these Terms and payment of applicable fees, YardVis grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Service solely for your internal business operations during the Term.

8.3 Customer Data Ownership

As between YardVis and you, you retain all right, title, and interest in and to your Customer Data (as defined in Section 9.1). YardVis acquires no ownership rights in your Customer Data by virtue of these Terms.

8.4 Feedback

If you provide YardVis with suggestions, ideas, feedback, or recommendations regarding the Service ("Feedback"), YardVis may use such Feedback without restriction or compensation to you. You hereby assign to YardVis all right, title, and interest in and to such Feedback.

8.5 Trademarks

"YardVis," the YardVis logo, and all related names, logos, product and service names are trademarks of YardVis LLC. You may not use these marks without prior written permission from YardVis.

9. Data Privacy and Security

9.1 Customer Data

"Customer Data" means all data you submit to the Service, including facility information, driver information, BOL data, and operational data. YardVis processes Customer Data only as necessary to provide the Service and as described in the YardVis Privacy Policy, available at yardvis.com/privacy.

9.2 Privacy Policy

Your use of the Service is also governed by the YardVis Privacy Policy, which is incorporated into these Terms by reference. By using the Service, you consent to the collection, use, and sharing of your information as described in the Privacy Policy.

9.3 CCPA Compliance

To the extent applicable, YardVis complies with the California Consumer Privacy Act (CCPA) and its amendments. California residents may have rights with respect to their personal information, including the right to know, delete, and opt-out of the sale of personal information. YardVis does not sell personal information as defined under the CCPA. For CCPA requests, contact support@yardvis.com.

9.4 GDPR Compliance

To the extent that you or your users are located in the European Economic Area (EEA) or the United Kingdom, YardVis processes personal data in accordance with the General Data Protection Regulation (GDPR) and applicable national implementing legislation. YardVis acts as a data processor with respect to personal data you submit to the Service, and you act as the data controller. A Data Processing Agreement (DPA) is available upon request at support@yardvis.com.

9.5 Infrastructure Security

The Service is hosted on Vercel's infrastructure and uses Supabase for database services. YardVis implements reasonable administrative, technical, and physical safeguards designed to protect Customer Data. However, no method of transmission over the internet or electronic storage is 100% secure. YardVis cannot guarantee absolute security of your data.

9.6 Driver Data and SMS Communications

The Service uses Twilio to deliver SMS notifications to truck drivers regarding dock assignments and status updates. By using the Service, you represent that you have obtained all necessary consents from drivers to receive SMS communications from YardVis on your behalf. You are responsible for compliance with all applicable telecommunications laws, including the Telephone Consumer Protection Act (TCPA).

9.7 Data Breach Notification

In the event of a confirmed data breach affecting your Customer Data, YardVis will notify you in accordance with applicable law, which may vary by state. YardVis will notify affected customers in accordance with applicable law.

9.8 Data Retention

YardVis retains Customer Data for as long as your account is active or as needed to provide the Service. Upon termination of your account, YardVis will retain your data for thirty (30) days, after which it may be deleted. You may request deletion of your data at any time by contacting support@yardvis.com.

10. Third-Party Services and Integrations

The Service integrates with or relies upon third-party services, including but not limited to Google Document AI, Twilio, Supabase, and Vercel (collectively, "Third-Party Services"). Your use of such Third-Party Services may be subject to their respective terms of service and privacy policies, which you are solely responsible for reviewing and complying with.

YardVis makes no representations or warranties regarding Third-Party Services and is not responsible for any downtime, errors, data loss, or other issues caused by Third-Party Services. YardVis's obligations under these Terms do not extend to the performance or availability of Third-Party Services.

11. Service Availability and Uptime

YardVis will use commercially reasonable efforts to make the Service available on a 24/7 basis. However, YardVis does not guarantee uninterrupted or error-free access to the Service. The Service may be temporarily unavailable due to scheduled maintenance, emergency maintenance, third-party service outages, or causes beyond YardVis's reasonable control.

YardVis will use reasonable efforts to provide advance notice of scheduled maintenance via email or in-app notification. YardVis shall not be liable for any damages or losses resulting from Service unavailability.

12. Confidentiality

Each party may have access to information that is confidential to the other party ("Confidential Information"). Confidential Information includes, without limitation, trade secrets, technical data, business information, pricing, and Customer Data. Each party agrees to: (a) hold the other party's Confidential Information in strict confidence; (b) not disclose such information to third parties without prior written consent; and (c) use such information only as necessary to fulfill obligations under these Terms.

These confidentiality obligations do not apply to information that: (i) is or becomes publicly available through no fault of the receiving party; (ii) was independently developed by the receiving party; (iii) was rightfully received from a third party; or (iv) is required to be disclosed by law or court order.

13. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, YARDVIS EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO:

• IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT
• WARRANTIES THAT THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE
• WARRANTIES REGARDING THE ACCURACY, RELIABILITY, OR COMPLETENESS OF ANY AI-EXTRACTED DATA OR CONTENT
• WARRANTIES THAT DEFECTS WILL BE CORRECTED
• WARRANTIES REGARDING THE ACCURACY OR RELIABILITY OF SMS NOTIFICATIONS DELIVERED VIA THIRD-PARTY SERVICES

SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN WARRANTIES. IN SUCH JURISDICTIONS, THE ABOVE EXCLUSIONS APPLY TO THE FULLEST EXTENT PERMITTED BY LAW.

14. Limitation of Liability

14.1 Exclusion of Consequential Damages

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL YARDVIS, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, OR SERVICE PROVIDERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO: LOSS OF PROFITS; LOSS OF DATA; LOSS OF BUSINESS; OPERATIONAL DOWNTIME; MISSED DELIVERIES OR SHIPMENTS; OR DAMAGE TO GOODWILL, ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR YOUR USE OF THE SERVICE, EVEN IF YARDVIS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

14.2 Cap on Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, YARDVIS'S TOTAL CUMULATIVE LIABILITY TO YOU ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE, WHETHER IN CONTRACT, TORT, OR OTHERWISE, SHALL NOT EXCEED THE GREATER OF: (A) THE TOTAL FEES PAID BY YOU TO YARDVIS IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM; OR (B) ONE HUNDRED U.S. DOLLARS ($100.00).

14.3 Essential Basis

The parties acknowledge that the limitations of liability in this Section 14 reflect a reasonable allocation of risk and are an essential basis of the bargain between the parties. YardVis would not have entered into these Terms without these limitations.

15. Indemnification

You agree to defend, indemnify, and hold harmless YardVis LLC and its officers, directors, employees, agents, licensors, and service providers from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to: (a) your violation of these Terms; (b) your use of the Service; (c) your User Content; (d) your violation of any third-party rights; (e) your violation of any applicable laws or regulations; or (f) any unauthorized use of your account.

16. Account Termination and Suspension

16.1 Termination by Customer

You may terminate your account at any time by canceling your subscription through the account settings or by contacting support@yardvis.com. Termination takes effect at the end of the then-current billing period. You remain responsible for all fees incurred prior to termination.

16.2 Termination or Suspension by YardVis

YardVis may suspend or terminate your account and access to the Service, with or without notice, if: (a) you materially breach any provision of these Terms and fail to cure such breach within fifteen (15) days of written notice; (b) you fail to pay any fees when due; (c) YardVis determines in its sole discretion that your use poses a security risk or legal liability; (d) you become insolvent or file for bankruptcy; or (e) applicable law requires termination.

16.3 Effect of Termination

Upon termination: (a) your license to use the Service immediately ceases; (b) YardVis may delete your account and Customer Data after the thirty (30) day retention period described in Section 9.8; (c) all outstanding fees become immediately due and payable; and (d) Sections 7.4, 8, 9.8, 12, 13, 14, 15, 17, 18, and 20 of these Terms survive termination.

16.4 No Liability for Termination

YardVis shall not be liable to you or any third party for any termination or suspension of your access to the Service in accordance with these Terms.

17. Dispute Resolution and Arbitration

17.1 Informal Resolution

Before initiating any formal dispute, you agree to first contact YardVis at support@yardvis.com and provide a written description of the dispute, your desired resolution, and your contact information. YardVis will attempt to resolve the dispute informally within thirty (30) days.

17.2 Binding Arbitration

IF THE PARTIES CANNOT RESOLVE A DISPUTE INFORMALLY, YOU AND YARDVIS AGREE THAT ANY DISPUTE ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL BE RESOLVED BY FINAL AND BINDING ARBITRATION ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION (AAA) UNDER ITS COMMERCIAL ARBITRATION RULES, RATHER THAN IN COURT. THE ARBITRATION SHALL BE CONDUCTED IN RENO, NEVADA, OR, AT YOUR OPTION, BY TELEPHONE OR VIDEOCONFERENCE.

17.3 Class Action Waiver

YOU AND YARDVIS AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING. THE ARBITRATOR MAY NOT CONSOLIDATE MORE THAN ONE PERSON'S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF REPRESENTATIVE OR CLASS PROCEEDING.

17.4 Exceptions

Notwithstanding the foregoing, either party may seek injunctive or other equitable relief in a court of competent jurisdiction to protect intellectual property rights or prevent unauthorized use of the Service.

18. Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of the State of Nevada, without regard to its conflict of law principles. For any matters not subject to arbitration under Section 17, the parties consent to the exclusive jurisdiction of the state and federal courts located in Washoe County, Nevada.

These Terms are entered into in the United States and shall be governed by U.S. law. If you are accessing the Service from outside the United States, you are responsible for compliance with local laws.

19. Changes to These Terms

YardVis reserves the right to modify these Terms at any time. If we make material changes, we will notify you by email at the address associated with your account or by a prominent notice on the Service at least thirty (30) days prior to the effective date of such changes.

Your continued use of the Service after the effective date of the revised Terms constitutes your acceptance of the changes. If you do not agree to the revised Terms, you must cancel your subscription and stop using the Service before the effective date.

20. General Provisions

20.1 Entire Agreement

These Terms, together with the Privacy Policy and any order forms or statements of work, constitute the entire agreement between you and YardVis with respect to the Service and supersede all prior agreements, understandings, and negotiations.

20.2 Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions will remain in full force and effect. The invalid provision will be modified to the minimum extent necessary to make it enforceable.

20.3 Waiver

YardVis's failure to enforce any provision of these Terms shall not constitute a waiver of that provision or any other provision.

20.4 Assignment

You may not assign or transfer these Terms or any rights or obligations hereunder without YardVis's prior written consent. YardVis may freely assign these Terms, including in connection with a merger, acquisition, or sale of assets.

20.5 Force Majeure

YardVis shall not be liable for any failure or delay in performance resulting from causes beyond its reasonable control, including acts of God, natural disasters, war, government actions, pandemics, labor disputes, power outages, or internet disruptions.

20.6 Export Compliance

You agree to comply with all applicable export control laws and regulations. You represent that you are not on any U.S. Government denied-party list and will not use the Service in any country subject to a U.S. Government embargo.

20.7 Notices

All legal notices to YardVis must be sent in writing to support@yardvis.com. YardVis will send notices to the email address associated with your account.

20.8 No Third-Party Beneficiaries

These Terms do not create any third-party beneficiary rights, except that third-party service providers referenced herein may enforce relevant provisions.

21. Contact Information

For questions, concerns, or notices regarding these Terms, please contact us: